Executive Assistant to the COO - Dynamic Startup Opportunity

Join a fast-paced, innovative startup as the Executive Assistant to the COO and become the backbone of our leadership team. This is a rare opportunity to work directly with seasoned entrepreneurs, gain hands-on experience in scaling a business, and contribute to high-impact decisions in Private Advertiser, a dynamic company based in Canggu, Bali. As our Executive Assistant, you will be the first point of contact for the COO, managing a wide range of administrative tasks and providing strategic support to ensure smooth operations and growth.

In this role, you will be responsible for coordinating meetings, managing schedules, and assisting with high-level communications. You will also play a crucial role in supporting the COO's projects, from initial planning to execution, leveraging your organizational skills and attention to detail. This position is perfect for a proactive professional looking to make a significant impact in a growing startup environment.

📋 Tanggung Jawab Pekerjaan

• Manage the COO's calendar and schedule appointments, ensuring high-level meetings run smoothly.
• Coordinate and prepare meeting agendas, materials, and follow-ups, using tools like Google Workspace and Microsoft Office.
• Assist in the preparation of reports and presentations for the COO, ensuring accuracy and timeliness.
• Handle administrative tasks such as travel arrangements, expense reports, and document management.
• Provide strategic support to the COO, including research and analysis to inform decision-making.
• Maintain and update the COO's files and records, ensuring all information is organized and easily accessible.
• Support the COO in managing their inbox, prioritizing emails, and responding to urgent queries.
• Assist in the coordination of cross-functional projects, ensuring all team members are aligned and tasks are completed on time.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 3 years of experience in an executive assistant or administrative role, preferably in a startup or fast-paced environment.
• Proven ability to manage multiple priorities and meet tight deadlines.
• Excellent organizational skills with the ability to manage and update multiple projects simultaneously.
• Strong communication skills, both written and verbal, with the ability to interact with senior executives at all levels.
• Proficiency in using Google Workspace and Microsoft Office, including Google Calendar, Google Docs, and Microsoft Outlook.
• Familiarity with project management tools such as Trello, Asana, or Monday.com is a plus.
• Ability to work independently and as part of a team, with a proactive and solution-oriented approach.

🛠️ Keahlian

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